There are 15 units within the Certificate IV Procurement and Contracting. This guide covers the 9 core units and the research units of which you will only be required to complete one. The other units will be selected based upon discussions with your consultant to match your work environment or background.

The core units covered are:

  1. PSPETH002 Uphold and support the values and principles of public service
  2. PSPGEN038 Identify and treat risks
  3. PSPGEN042 Exercise delegations
  4. PSPGEN043 Apply government processes
  5. PSPLEG002 Encourage compliance with legislation in the public sector
  6. PSPPCM004 Plan procurement
  7. PSPPCM005 Develop and distribute requests for offers
  8. PSPPCM006 Select providers and develop contracts
  9. PSPPCM007 Manage contracts
  10. BSBMKG408 Conduct market research OR
  11. PSPGEN027 Gather and analyse information

PSPGEN038 Identify and treat risks

  • Establishment of the risk context:
    • business case,
    • stakeholder consultation
    • SWOT analysis
    • Identifying risk categories relevant to project (Safety, environmental, etc.)
  • Risk identification, analysis, evaluation and treatment
    • Risk register
    • Risk controls
    • Risk management plan
  • Risk monitoring and control
    • Risk management plan
    • Evidence of updating risks
    • Risk review

PSPGEN042 Exercise delegations

PSPGEN043 Apply government processes

PSPLEG002 Encourage compliance with legislation in the public sector

  • Confirm and exercise delegations
    • Organisational chart
    • Organisation plan (operational or strategic)
    • Position description
    • Key decisions made showing use of delegated authority
      • Instruction to staff, supplier, contractor etc
      • Purchase of goods or services
  • Applying legislation, policies and instructions
    • List of relevant legislation, policies or instructions
    • Any action(s) seeking or providing clarity for uncertainty with regards to legislation, policy or instruction. (For example, procurement policy)
      • Requests
      • Training sessions
      • Advice
      • Emails

PSPGEN027 Gather and analyse information or BSBMKG408 Conduct market research

  • Business case
  • Research brief or proposal
  • Research plan
  • Evidence of researching the market
    • Desk research
    • Supplier visits
    • Product information

PSPPCM004 Plan procurement

  • Needs identification with stakeholders (emails, notes, meeting minutes)
  • Procurement plan (could be a schedule)
  • Evidence of stakeholders being consulted and communicated on plan
  • Evidence of plan being approved
  • PSPPCM005 Develop and distribute requests for offers
  • A request document you have developed/assisted
  • Evaluation plan – how offers will be evaluated
  • Evidence of distributing offers
    • Emails
    • Advertisement
    • Tender site

PSPPCM006 Select providers and develop contracts

  • Evidence of evaluation
    • Meeting minutes
  • Letter of award or contract award notification on tender site
  • Letter or advice to unsuccessful bidders

PSPPCM007 Manage contracts

  • The contract
  • Contract management plan
  • Performance review
  • Contract evaluation

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